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CONSTITUTION – SRHS – 12-5-2015
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SEND AND RIPLEY HISTORY SOCIETY
- The name of the Society shall be the Send & Ripley History Society (hereinafter called
- The object of the Society shall be to educate the public in the history of the ancient
parish of Send and Ripley and of any nearby parishes in the County of Surrey
(hereinafter called “the area of benefit”).
In the furtherance of the above purpose, but not further or otherwise, the Society may:
- Assist any charitable body financially or otherwise.
- Affiliate or become affiliated to or become a member of the British Association of Local History or the Surrey Local History Council, or any other body having charitable purposes.
- Obtain, collect and receive money and funds by way of contributions, donations, affiliation fees, subscriptions, legacies, grants and any other lawful method, and accept and receive gifts of property of any description (whether subject to any special trusts or not) provided that the Society shall not undertake any permanent trading activities in raising funds for its charitable object.
- Procure and provide information and generally act as a source of reference for all matters concerning local history.
- Encourage the undertaking of research on aspects of local history.
- Procure to be written and or print, copy, reproduce, publish and circulate gratuitously or otherwise any reports, periodicals, books, pamphlets, leaflets, photographs, or other records, whether written, spoken or illustrated.
- Arrange and provide for or join in arranging and providing for the holding of exhibitions, courses, meetings, discussions, lectures and classes.
- Do all such other lawful things as shall further the above object.
3 a) Ordinary Membership shall be available on payment of the appropriate subscription,
the amount of which shall be decided each year at the Annual General Meeting.
- b) The committee may recommend that Honorary membership be offered to suitable
persons for outstanding services to the society over a long period.
4 a) The Officers of the Society shall consist of a Chairman, (a Vice-Chairman), an Honorary
Secretary, an Honorary Treasurer and the Curator of the Society’s Museum (the latter
added at the AGM 17/2/2015) all of whom shall be elected by a simple majority at
the Annual General Meeting of the Society.
- b) A President and Vice-Presidents may be elected at the Annual General Meeting. Any
proposal for the election of a new President or Vice-President must be in writing and be
received by the Secretary at least four weeks before the meeting. The President (if any)
and in his or her absence any Vice-President whom the Committee may nominate, shall
be ex officio, a member of the Committee.
- c) Only members of the Society shall be eligible for election as Officers. Officers shall hold
office for one year, and may be re-elected .
5 a) The Committee shall consist of the Officers and not more than 12 other members who
shall be elected by a simple majority at the Annual General Meeting of the Society and be
eligible for re-election. It shall be the duty of the Committee to carry out the general policy
of the Society and to provide for the administration, management and control of the
affairs and the property of the Society.
- b) The Committee shall have the power to co-opt other members of the Society to serve on
the Committee, provided that the number of such co-opted members shall not exceed
one fourth of the total number of elected members serving on the Committee.
- c) The Committee may invite any person who is not a Committee member to attend its
meetings but without the power to vote.
- d) The Committee shall meet not less than four times a year.
- e) Any casual vacancy on the Committee may be filled by the Committee and any person so
appointed shall hold office until the conclusion of the next Annual General Meeting.
- f) The proceedings of the Committee shall not be invalidated by any failure to appoint or any
defect in the appointment, election or qualification of any member.
- The Committee may appoint such sub-committees as may be deemed necessary,
and shall determine their terms of reference, powers, duration and composition. All
acts and proceedings of such sub-committees shall be reported back to the
Committee as soon as possible.
7 a) The Annual General Meeting of the Society shall be held in February. At least six weeks
notice shall be given in writing by the Secretary to the members: items for inclusion on
the Agenda must be in writing, unless they emanate from the Committee itself, and must
be received by the Secretary at least four weeks before the date of the meeting. A copy of
the Agenda shall be given to every member at least two weeks before the date of the
meeting. Only members whose subscriptions are paid up, or were paid up for the year
just ended shall be entitled to speak and vote at the Annual General Meeting.
- b) At the Annual General Meeting the business shall include the election of the Officers and
members of the Committee, and the consideration of an annual report of the work done
by or under the auspices of the Society and of the audited accounts.
- c) A Special Meeting of the Society shall be called upon the written request of no less than
twelve members, or by the Committee if it thinks fit. Such meeting shall take place within
two months of the receipt of the request, and every member shall be given four weeks’
notice of the meeting, and of the business to be transacted.
- Failure to comply strictly with the time limits for calling the Annual General Meeting shall
not invalidate the election of officers and other Committee members or the
consideration of the annual report and audited accounts.
- The quorum at an annual general or Special Meeting of the Society shall be 15 members
and at a meeting of the Committee, 5 members, one or more of whom must be an Officer
of the Society.
10 a) The income and property of the Society whencesoever derived, shall be applied solely
towards the purposes of the Society as set forth in this Constitution and no portion thereof
shall be paid or transferred directly or indirectly, by way of dividend, bonus or otherwise
howsoever by way of profit to any member of the Society, provided that nothing herein
shall prevent the payment in good faith of reasonable and proper remuneration to any
servant of the Society or the repayment of out of pocket expenses.
- b) The Society may appoint a custodian trustee or a trust corporation of not less than three
persons to hold any property held by or in trust by or for the Society or may, with the
agreement of the Official Custodian for Charities, transfer to him or her personal property (within the meaning of Section 16(2) of the Charities Act 1960) so held and make application for an order vesting in him or her any other property so held.
THE SOCIETY’S YEAR AND AUDIT
- The Society’s year shall run from January 1st to December 31st. Once at least in every year
the accounts of the Society shall be audited by one or more auditors who shall be non-
Committee persons with accountancy training appointed by the Committee not less than
three months before the end of the Society’s year.
- The Society may be dissolved only at an Annual General or Special Meeting by resolution
supported by the votes of not less than two-thirds of those present and voting provided
that those attending the meeting comprise not less than a quarter of the current
membership of the Society. Such a resolution shall give instructions for the disposal of
any assets held by or in the name of the Society provided that if any property remains
after the satisfaction of all debts and liabilities, such property shall not be paid to or
distributed among the members of the Society but shall be given or transferred to such
other charitable institution or institutions having objects similar to some or all of the
objects of the Society as the Society may, with the approval of the Charity Commissioners
or other authority having charitable jurisdiction, determine.
ALTERATIONS TO THE CONSTITUTION
- Any alteration to this Constitution may be made only at an Annual General or Special
Meeting of the Society with the consent of a majority of not less than two-thirds of the
members of the Society present and voting, provided that details of the proposed
alteration have been given on the Agenda or notice convening the meeting. No alteration
to Clause 2, Clause 12 or to this Clause of the Constitution shall be made without the
approval of the Court or the Charity Commissioners or other authority having charitable
jurisdiction and no amendment shall be made which would have the effect of causing the
Society to cease to be a charity in Law.
- The Interpretation Act 1978 applies for the interpretation of this Constitution as it
applies for the interpretation of an Act of Parliament.